Southland Holdings

Project Administrator

Portland, OR - Full Time

Southland Holdings is currently accepting resumes for a talented and organized Project Administrator   professional to join our team as a Office Manager at our Portland, OR Project.

TYPICAL DUTIES:

  • Assist Project Managers and Engineers with timekeeping, including employee time cards and weekly timesheet submissions.
  • Maintain accurate records, files, and documentation in compliance with company policies.
  • Manage office supplies, inventory, and construction office organization.
  • Process new hire paperwork, job applications (scanning to SharePoint), and resumes for HR.
  • Maintain logs, including EEO logs, and assist with RFIs, submittals, reports, and project folders.
  • Schedule employee training and manage site security forms.
  • Operate office equipment such as fax machines, copiers, and scanners.
  • Support tracking and filing of purchase orders, subcontracts, and related project accounting tasks as needed.
  • Assist with resolving invoice issues and entering labor hours into spreadsheets to track daily costs for time and materials work.
  • Utilize tools like Bluebeam (helpful but not mandatory).
  • Provide general administrative support and assist with additional projects as required.

REQUIREMENTS:

  • Proficient in Word, Excel, Power Point, Outlook and PDF files
  • Experience with payroll/hr
  • Proficient with calculator and math
  • Must be very well organized and a self-starter
  • Must be able to follow standard filing procedures
  • Detail oriented, professional attitude, reliable
  • Possess strong organizational and time management skills
  • Ability to communicate effectively verbally and in writing
  • Ability to interact with all employees in a professional manner
  • High school or equivalent

*Full-Time employee benefits – Competitive pay, Health/Dental/Vision & 401K Match

Salary: $60k
 

For more than 100 years, hard-working, honest, innovative people have been building what has become SOUTHLAND HOLDINGS. We combine the strengths of five companies who share a dedication to building critical infrastructure projects which improve the environment and lives of those around us.

Southland Holdings is an EEO employer - M/F/D/V

Apply: Project Administrator
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